Notice of a public meeting of
Executive
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To: |
Councillors Douglas (Chair), Kilbane (Vice-Chair), Coles, Kent, Lomas, Pavlovic, Ravilious and Webb
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Date: |
Thursday, 9 May 2024
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Time: |
5.30 pm
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Venue: |
West Offices - Station Rise, York YO1 6GA
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A G E N D A
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Notice to Members – Post Decision Calling In:
Members are reminded that, should they wish to call in any decisions made on items* on this agenda, notice must be given to Democratic Services by 4:00 pm on Thursday, 16 May 2024.
*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.
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1. Declarations of Interest |
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At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.
An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.
(1) Members must consider their interests, and act according to the following:
(2) Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.
(3) Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.
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2. Exclusion of Press and Public |
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To consider the exclusion of the press and public from the meeting during consideration of the following:
Annexes A and B to Agenda Item 11 on the grounds that it contains information relating to Information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).
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3. Minutes |
(Pages 1 - 12) |
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To approve and sign the minutes of the Executive meeting held on 18 April 2024.
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4. Public Participation |
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At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.
Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Tuesday, 7 May 2024.
To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.
Webcasting of Public Meetings
Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.
During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.
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5. Forward Plan |
(Pages 13 - 16) |
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To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.
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6. Building a smokefree generation in York: approving use of the Local Stop Smoking Services and Support Grant |
(Pages 17 - 38) |
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This report will give an overview of how the council intends to utilise new resource from the Section 31 Local Stop Smoking Services and Support Grant 2024-2025 grant, where the city has been allocated an initial £196,000 from Department of Health and Social Care to be spent on reducing smoking in York in 2024/2025, with grant expected to continue each year until 2028/2029.
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7. Update to Joint Committee Governance Arrangements for the Yorkshire Purchasing Organisation (“YPO”) |
(Pages 39 - 110) |
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This report is to seek approval from Executive to sign a revised Management Agreement which sets out the governance arrangements for the YPO Joint Management Committee following a review of governance and recommendations for approval from the YPO Management Committee.
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8. Future Resettlement Pathway – Building Independence |
(Pages 111 - 138) |
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This report seeks Executive approval to expand the current in-house service to incorporate the services in the scope of the Adult Community Wellbeing Support Service contract, with smaller commissioned work packages where needed and to agree the principles of a new Resettlement pathway and develop a Homelessness and Rough Sleeping strategy to be reported to a future meeting of the Executive.
Annex C Equalities Impact Assessment (EIA) to Follow.
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9. Gypsy and Traveller Action Plan |
(Pages 139 - 188) |
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This report seeks to pull together several existing workstreams into a cohesive new plan for the city. It identifies progress to date alongside a Gypsy and Traveller Action plan for the coming 12 months
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10. LGA Peer Challenge – report, recommendations and action plan |
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Reports to follow.
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11. Veritau – Creation of New Audit & Assurance Company Limited by Guarantee |
(Pages 189 - 230) |
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This report is for the Executive to consider the establishment of a brand new Teckal company limited by guarantee, for the continued provision of audit and assurance services to the Council of the City of York (“CYC”), North Yorkshire Council (“NYC”), Middlesbrough Council (“MC”), and Redcar and Cleveland Borough Council (“RBCB”) (and potentially other local authority members in due time).
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12. Urgent Business |
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Any other business which the Chair considers urgent under the Local Government Act 1972.
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Democratic Services officer:
Name: Robert Flintoft Contact details: · Telephone – (01904) 555704 · E-mail – Robert.flintoft@york.gov.uk
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For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:
· Registering to speak · Business of the meeting · Any special arrangements · Copies of reports and · For receiving reports in other formats
Contact details are set out above.
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